By: Andrea R. Jacobs, Esq.
USCIS published a revised version of the I-9 form on August 1, 2023. This new form must be used as of November 1, 2023. The I-9 form is the form an employer uses to verify the identity and employment authorization for its employees in the US. This form is used by employers who are not registered with the E-Verify program through USCIS. Employers who are enrolled in E-Verify can examine and retain copies of all documents remotely while employers who are not registered with E-Verify must inspect the documents physically. Employees must fill in the I-9 Form on the first day of employment and present the identity and employment verification within 3 days of the date of first employment. The employer must verify the documents by that time. Employers are required to keep the I-9 forms for at least 3 years from the date of employment or one year from the date of the termination of employment, whichever is longer.
The form had become overly burdensome over the past few years and the new form is reduced to a single sheet which the employee fills in and the employer verifies and signs. The instructions include a list of acceptable documents which has been revised to include acceptable receipt notices of employees’ immigration extensions.
To find the revised Form I-9, visit www.uscis.gov/i-9.